Project Planning Committee Annual report: April 2011

For the Period April 2010 to March 2011

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Liaison: Ms. Jennifer Gomes-Pierre

The Project Planning Committee started the year by concentrating on fulfilling the association's annual obligation, clarifying lines of communication, and arriving at a solution for outstanding issues from previous years.  Currently, these areas remain key to the association’s involvement with our alma mater.

Prize Giving
The association funded the annual scholarship, which totaled $2,900.  Documents with the signatures for all the recipients, except one, have been received.  An effort by the school to contact the student has failed since the student has since migrated.  The question of remittance has to be addressed or alternative arrangement to be made.  Ms. June Ann Pinkerton represented the association.

Recommendations:
1. Security:  the remaining balance of funds previously wired and not utilized totaling an estimated US $3,700 will be used towards the payment of the security balance owed by the school.

2. Computers:  to purchase one laser printer and the three computers (two for the staff and one for the Principal’s office) for the staff.  Additionally, in conjunction with the Canadian Chapter fund of the additional six computers and one laser printer for the computer room.

3. Staff Bathroom: Fund the repairs to the staff bathroom.  One estimate submitted.

Future Plans:
1. To get estimates from the BOG for the cost of renovating the library

2. To send shipments of relevant novels and reading material for the library and other minor school supplies after consultation with the relevant authority at SRHS.  

Communications:
1. A Memorandum to the BOG laying out the position of the association for the monies held in escrow and requests a response by May 2, 2011.

2. A Memorandum to Ms. Catherine Hughes seeking a solution the non-delivery of the prize to student Marylin Giddings and requesting that Ms. Hughes make arrangement for the remittance of the same to the chapter.  This memorandum also has a request for a response by May 2, 2011.


Prepared by:

Co-Chairs:
Simone Jordan-McBean
Cheryl Alleyne
Compton Grose
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